CASE STUDY
ÉTUDE DE CAS
How LeanTaaS protects healthcare data—and its reputation—with Vanta
HIPAA, SOC 2, Trust Center, State Privacy Laws, VRM, HITRUST r2, Questionnaire Automation
LeanTaaS replaced manual compliance tracking with Vanta’s automation and integrations, eliminating complexity as their regulatory requirements evolved.
Vanta helped LeanTaaS proactively adjust to complex healthcare regulations like HITRUST, protecting their brand reputation and increasing customer trust.
By sharing Vanta’s Trust Center with hospital and clinic partners, LeanTaaS builds confidence, avoids security review bottlenecks, and accelerates growth.
“We’re a small team supporting some of the biggest names in healthcare. Vanta gives us the scale and confidence to do that.”
THE COMPANY
Helping hospitals and clinics do more with less
LeanTaaS provides AI-powered software and services to help hospitals and clinics do more with the resources they already have. Their tools improve how their customers schedule and manage high-demand, limited assets like operating rooms, infusion chairs, and inpatient beds.
Serving some of the largest health systems in the country means LeanTaaS operates in a high-stakes environment where precision, reliability, and trust are paramount. As AI becomes more embedded in healthcare, LeanTaaS knows that maintaining customer confidence means going beyond performance—it requires uncompromising dedication to security and compliance to ensure safe, dependable outcomes for every patient.
“In healthcare, security isn’t optional, it’s foundational,” says Bill Murphy, Director of Security & Compliance at LeanTaaS. “If we lose trust, we lose everything.”
THE CHALLENGE
Growing compliance needs, limited resources
As LeanTaaS grew, so did its need for a more scalable, proactive approach to compliance. Manually managing audits and control updates across frameworks was time-consuming and pulled DevOps resources away from product development.
Bill is no stranger to strict compliance requirements and the complexities of manual processes: “I’ve seen how painful manual compliance can be,” Bill says. “We needed a solution that could eliminate that pain.”
LeanTaaS needed a platform that could not only adapt to evolving healthcare regulations (like HITRUST), but could also offer continuous monitoring for frameworks like HIPAA and SOC 2. Just as important, they were looking to reduce manual work through automation and integrations, and gain better visibility into their overall security posture.
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THE SOLUTION
A smarter, more scalable solution
Vanta offered the flexibility and automation LeanTaaS was looking for. In Vanta, LeanTaaS implemented HITRUST r2 alongside HIPAA and SOC 2, gaining a unified platform to manage complex healthcare compliance. Real-time alerts, API integrations, and automated evidence collection helped simplify day-to-day maintenance and ensure nothing slipped through the cracks.
Vanta also offered valuable industry expertise. Compliance standards that healthcare companies are held to are continuously evolving. LeanTaaS was confident that Vanta would proactively adjust to changing laws and frameworks, helping to simplify complicated or complex regulations like HITRUST.
“Vanta doesn’t just help us pass audits. It helps us stay audit-ready every single day, which is really about staying secure, not checking boxes,” Bill says. “The reminders, the integrations, and the evidence collection have all made our compliance program not just faster, but smarter.”
LeanTaaS also consolidated its previously separate Trust Center vendor into Vanta, streamlining vendor risk reviews and eliminating the need for multiple tools. Now they can proactively demonstrate their security posture to customers and partners with real-time transparency.
“With Vanta’s Trust Center, we don’t just say we’re secure—we show it, in real time,” Bill says.
THE IMPACT
Saving time, building trust, scaling fast
By partnering with Vanta, LeanTaaS is better able to protect sensitive data. This not only helps safeguard their reputation and business from the financial and operational fallout of a breach, but also supports their commitment to responsibly protecting patient information. Ultimately, this makes LeanTaaS a trusted brand in healthcare, allowing them to attract and win more customers.
LeanTaaS has transformed compliance from a reactive burden into a strategic advantage. The team now maintains audit readiness year-round, accelerates security reviews, and saves on headcount—getting two years of coverage from Vanta for the cost of one full-time employee.
And by sharing their Trust Center proactively, LeanTaaS reduced friction in hospital and clinic procurement and due diligence processes, enabling faster sales cycles for the company.
Looking ahead, LeanTaaS is focused on expanding its reach and deepening its partnerships with leading health systems. With Vanta, the team can confidently pursue more ambitious compliance goals, build trust with even more partners, and stay ahead of regulatory shifts, without compromising security.
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