Vanta Privacy Policy
Effective date: February 25, 2026
This Privacy Policy describes how Vanta Inc. (“Vanta”) collects, uses and discloses personal information, as well as your choices and rights with respect to your personal information.
- Scope of this Privacy Policy
This Privacy Policy applies to the personal information Vanta collects in the course of its business as a controller, such as through Vanta.com and other Vanta websites (collectively, the “Websites”) as well as various interactions (e.g., customer service inquiries, user conferences, etc.) you may have with Vanta.
A separate agreement governs the provision of Vanta’s subscription services (the “Services”) to customers (the “MSA”), including the processing of personal information contained in the data customers upload to the Services (“Customer Information”). This Privacy Policy does not apply when Vanta collects personal information as a processor on behalf of a customer of the Services, nor to any third-party applications, software, products, or services that integrate with the Services (“Third-Party Services”), though it may reference those activities for purposes of clarity.
- Information Vanta Collects and Receives
Vanta may collect, generate, and receive your personal information in a variety of ways:
Personal information submitted or provided to Vanta
- Account Data. When customers subscribe to the Services or grant employees access to the Services (“Authorized Users”), they may provide account and profile data such as billing and contact information, professional details, and account preferences to Vanta. For example, to create or update a Vanta account, you or a customer (e.g., your employer) supply Vanta with an email address, phone number, password, domain and/or similar account details. In addition, Customers that purchase a paid version of the Services provide Vanta (or its payment processors) with billing details such as credit card information, banking information and/or a billing address.
- Website Content. Vanta collects the content including personal information that you submit to our Websites or social media accounts, such as through sign-up, contact, and registration forms, surveys, or events.
- Support and Customer Service. Vanta provides support and customer service in connection with the Services and collects the personal information you submit when submitting a request, such as contact information, details of your problem or issue, and related documentation, screenshots, or information.
- When You Communicate With Us. Vanta may collect your name, title, and company name, audio transcripts, audio visual recordings, and other information you provide and/or consent to when you communicate with us in person or on calls.
Personal information Vanta generates or collects automatically
- Usage Data. Vanta collects data generated or derived from your use of the Services, which could include personal information. For example:
- Services metadata. When an Authorized User interacts with the Services, metadata is generated that provides additional context about the way Authorized Users interact with the Services. For example, Vanta logs what Third Party Services are connected with the Services (if any).
- Log data. As with most technology services delivered over the Internet, our servers automatically collect information when you access or use our Websites or Services and record it in log files. This log data may include details like Internet Protocol (IP) address, the address of the web page visited before using the Website or Services, browser type and settings, the date and time the Services were used, information about browser configuration and plugins, language preferences and cookie data.
- Device information. Vanta collects information about devices accessing the Services, including type of device, what operating system is used, device settings, application IDs, unique device identifiers and crash data. Whether Vanta collects some or all of this information often depends on the type of device used and its settings.
- Approximate location information. Vanta receives information from you, your Customer and other third parties that may help Vanta approximate your location. Vanta may, for example, use a business address submitted by your employer, or an IP address received from your browser or device, to determine approximate location. Vanta may also collect location information from devices in accordance with the consent process provided by your device.
- Services metadata. When an Authorized User interacts with the Services, metadata is generated that provides additional context about the way Authorized Users interact with the Services. For example, Vanta logs what Third Party Services are connected with the Services (if any).
- Cookie information. The Websites include cookies and similar tracking technologies of third parties, which may collect personal information about you via the Websites and across other websites and online services. For more details about how Vanta uses these technologies, and your opt-out opportunities and other options, please see Vanta’s Cookie Policy.
Personal Information Vanta collects from other sources
- Other Data. Vanta collects personal information from affiliates and subsidiaries as well as third-party sources. For example:
- Affiliates and Subsidiaries. Vanta may receive personal information from affiliated entities or subsidiaries, such as for internal business operations or analytics purposes.
- Business Partners and Service Providers. Vanta may receive personal information from partners, advertising networks, analytics providers, event organizers, resellers, and data enrichment vendors who help us identify potential business leads or better understand our existing customer base.
- Public and Commercial Databases. Vanta may collect information from publicly available sources or commercial databases, including professional social networks or company websites, to update and supplement our existing records.
- Additional information provided to Vanta. Vanta receives Other Information when submitted to our Websites or in other ways, such as if you participate in a focus group, contest, activity or event, apply for a job, enroll in an educational program hosted by Vanta or a vendor, request support, interact with our social media accounts or otherwise communicate with Vanta.
- Information transferred via the Google API. Vanta’s use and transfer of information received from Google API’s to any other app will adhere to Google API Services User Data Policy, including Limited Use requirements.
- How Vanta Uses Information
Generally speaking, Vanta uses personal information in furtherance of day-to-day business operations. More specifically, Vanta uses your personal information in various ways depending on how you interact with Vanta, such as:
- To provide, update, maintain and protect our Services, Websites, and business. This includes use of Usage Data and Other Data to support delivery of the Services under an MSA, prevent or address service errors, security or technical issues, analyze and monitor usage, trends and other activities, or at an Authorized User’s request.
- For billing, account management, and other administrative matters. Vanta may need to contact you for invoicing, account management, and similar reasons; Vanta uses account data to administer accounts and keep track of billing and payments. Vanta may also send you service, technical and other administrative emails, messages, and other types of communications, or contact you about changes in our Services and other important Services-related notices. These communications are considered part of the Services and you may not opt out of them.
- For support. Vanta processes your personal information in connection with support or related requests.
- To communicate with you, such as by responding to your requests, comments, and questions.
- To develop and provide additional features. Vanta tries to make the Services as useful as possible for Customers and Authorized Users, and Vanta may use Usage Data and Other Data to develop new Services or improve existing Services.
- To market or promote the services. Vanta may send you promotional communications or offers including via email. These are marketing communications so you can control whether you receive them. If you have additional questions about a message or other outreach you have received from Vanta please reach out through the contact mechanisms described below. In addition, Vanta may promote Vanta products or offerings on other platforms, such as via display advertisements.
- To investigate and help prevent security issues and abuse.
- For other legitimate business purposes, such as analyzing customer feedback and administering surveys and contests, assessing usage trends and analytics, and determining the effectiveness of our advertising, marketing, and outreach campaigns.
- As required by applicable law, legal process, or regulation. Vanta processes personal information as required to comply with applicable laws, regulations, legal processes, or enforceable governmental requests.
If you are an individual in the United Kingdom or the European Economic Area (EEA), Vanta collects and processes your personal information when there is a legal basis for doing so. The applicable legal basis depends on the nature of your interaction with Vanta. For example, Vanta’s processing of personal information may be based on:
- A contractual obligation - Vanta may process your personal information as necessary to perform a contract to provide the Services, such as in connection with billing, account management, the provision of support, or to communicate with you.
- Vanta’s legitimate interests - Vanta may process your personal information in connection with Vanta’s legitimate interests to maintain and protect our Services Websites and business, support the Services, communicate with you, develop or provide additional features, market or promote Vanta products and offerings, investigate and prevent security issues and abuse, or pursue other legitimate business interests (analyzing feedback, administering services, assessing usage trends, measuring the effectiveness of various campaigns).
- Your consent - Vanta may publish testimonials or customer stories if you provide us with your permission to do so, or where legally required, Vanta may rely on consent to market or promote our products and services.
- A legal obligation - Vanta may process personal information in order to comply with laws (e.g. tax laws).
Vanta may aggregate or de-identify personal information so that it is no longer reasonably associated with an identified or identifiable natural person, and use it for any legitimate business purpose.
- Data Retention
Vanta may retain personal information for as long as necessary for the purposes described in this Privacy Policy. This may include keeping it for the period of time needed for Vanta to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes, and enforce our agreements. For more details regarding retention cookies, please see our Cookie Policy.
- How Vanta Shares and Discloses Information
This section describes how Vanta may share and disclose Information.
- Service providers and partners. Vanta may engage third parties as service providers or business partners to process personal information and support our business. Service providers may, for example, provide virtual computing and storage services; partners may, for example, cosponsor events or webinars. To the extent necessary and applicable, these service providers and partners will be bound by appropriate and commercially reasonable confidentiality obligations. Additional information about the subprocessors Vanta uses to support delivery of our Services is set forth in our list of Vanta Subprocessors.
- Third-Party Services. Customers may permit Authorized Users to connect Third-Party Services to the Services. Vanta requires each Third-Party Service to disclose all permissions for information access in the Services, but Vanta does not guarantee that they do so. When enabled and as requested by Customer, Vanta may share personal information with Third-Party Services. Third-Party Services are not owned or controlled by Vanta and third parties that have been granted access to personal information may have their own policies and practices for its collection, use, and sharing. Please check the permissions, privacy settings, and notices for these Third-Party Services or contact the service provider for any questions.
- Corporate affiliates. Vanta may share Information with its corporate affiliates, parents, and/or subsidiaries.
- During a change to Vanta’s business. If Vanta engages in a merger, acquisition, bankruptcy, dissolution, reorganization, sale of some or all of Vanta’s assets or stock, financing, public offering of securities, acquisition of all or a portion of Vanta’s business, a similar transaction or proceeding, or steps in contemplation of such activities, some or all Information may be shared or transferred, subject to appropriate and commercially reasonable confidentiality arrangements.
- Aggregated or de-identified data. Vanta may disclose or use aggregated or de-identified information for any legitimate business purpose. For example, Vanta may share aggregated or de-identified information with prospects or partners for business or research purposes.
- To Comply with Laws. If a law enforcement or government agency sends Vanta a demand for Information about a Customer, Vanta shall attempt to redirect the agency to request that data directly from the Customer. As part of this effort, Vanta may provide the Customer’s basic contact information to the law enforcement or government agency. If compelled to disclose Information to a law enforcement or government agency, then Vanta will give the Customer reasonable notice of the demand and cooperation to allow the Customer to seek a protective order or other appropriate remedy unless Vanta is legally prohibited from doing so. Vanta will not voluntarily disclose Information related to a Customer to any law enforcement or government agency, unless required by public authorities, including to meet national security or law enforcement requirements.
- To enforce our rights, prevent fraud, and for safety. To protect and defend the rights, property, or safety of Vanta or third parties, including enforcing contracts or policies, or in connection with investigating and preventing fraud or security issues.
- With consent. Vanta may share personal information with third parties when Vanta has consent to do so.
- Security
Security is critical to Vanta’s mission, and Vanta takes security of data seriously. Vanta uses industry-standard technical and organizational measures to protect Information from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the personal information Vanta collects, processes, and stores, and the current state of technology. Given the nature of communications and information processing technology, Vanta cannot guarantee that Information in our care will be absolutely safe from intrusion by others during transmission through the Internet or while stored on our systems or otherwise. When you click a link to a third-party site, you will be leaving our site and Vanta doesn’t control or endorse what is on third-party sites.
- Age Limitations
To the extent prohibited by applicable law, Vanta does not allow use of our Services and Websites by anyone younger than 16 years old. If Vanta learns that anyone younger than 16 has unlawfully provided Personal Data, Vanta will take steps to delete such information.
- Changes to This Privacy Policy
Vanta may change this Privacy Policy from time to time. Laws, regulations, and industry standards evolve, which may make those changes necessary, or Vanta may make changes to our services or business. Vanta will post the changes to this page, including a change to the “effective date” above. If Vanta makes changes that materially alter your privacy rights, Vanta will provide additional notice, such as via email or by posting a conspicuous notice on the Websites as applicable. If you disagree with the changes to this Privacy Policy, you should cease interacting with the Websites.
- International Data Transfers
Vanta may transfer your personal information to countries other than the one in which you live, including from locations outside the United States to the United States. Vanta’s affiliate locations can be found at trust.vanta.com/subprocessors. Vanta deploys appropriate safeguards for transfers of personal information between jurisdictions with differing data protection laws, such as the EU standard contractual clauses, and has self-certified under the E.U.-U.S. Data Privacy Framework, the Swiss-U.S. Data Privacy Framework, and the UK Extension to the E.U.-U.S. Data Privacy Framework with respect to the personal information of individuals from the European Economic Area, Switzerland, and the UK. For more information, see the section below on the Data Privacy Framework.
- Data Protection Officer
The contact information for Vanta’s DPO:
GDPR Local Ltd
contact@gdprlocal.com
Tel + 441 772 217 800
GDPR Local Ltd
1st Floor Front Suite 27-29 North Street, Brighton England BN1 1EB
- Your Rights and How to Exercise Them
Depending on your jurisdiction, you may have specific rights in relation to your personal information. Subject to any exemptions provided by law, this includes the rights to:
- Access your Personal Data: Receive a copy of the Personal Data we hold about you, including in a portable and structured format (where applicable)
- Correct or update inaccurate or incomplete Personal Data.
- Delete or request the erasure of your Personal Data.
- Restrict or limit the processing of your Personal Data in certain circumstances.
- Object to certain types of processing, including:
- Direct marketing
- Processing based on our legitimate interests (as explained below)
- Withdraw consent where processing is based on your consent.
- Opt out of the sale or sharing of Personal Data (where applicable under U.S. state laws such as the California Consumer Privacy Act, as amended).
- Appeal a refusal to take action on your request.
In addition, if Personal Data is to be used for a new purpose that is materially different than what it was collected or authorized for, or disclosed to third parties other than our agents, Vanta will communicate that and allow you to choose to have your Personal Data so used or disclosed.
To exercise these rights, please contact us at privacy@vanta.com or by writing to:
Vanta Inc.
Attn: Data Privacy Officer
655 Montgomery Street
San Francisco, CA 94111
- Your California Privacy Rights
This section provides additional details regarding the personal information Vanta collects about California consumers and the rights afforded to them under the California Consumer Privacy Act, as amended by the California Privacy Rights Act (the “CCPA”).
In the past 12 months, Vanta has collected the following categories of personal information, as defined by the CCPA. The specific types of data collected may vary depending on how you interact with us (e.g., as a customer, visitor to our website, or event attendee):
For details regarding the categories of sources from which Vanta collected this personal information, please see the Information Vanta Collects and Receives section above. Vanta collects this information for the business and commercial purposes described in the How Vanta Uses Information section above.
In the preceding 12 months, Vanta has disclosed this information for a business purpose with the categories of service providers and business partners described in the How Vanta Shares and Disclose Information section above. In addition, Vanta has sold or shared information (such as identifiers and internet activity information via Cookies) to ad networks, analytics providers, and marketing providers to serve you relevant ads on our Websites and other websites you visit.
Vanta does not collect or use sensitive personal information as defined under the CCPA for purposes other than permitted by applicable law.
Subject to certain limitations, the CCPA provides California consumers the right to request to know the categories or specific pieces of personal information Vanta collects (including how Vanta uses and disclose this information), to delete their personal information, correct their personal information, and to not be discriminated against for exercising these rights.
You have the right to opt-out of the “sale” or sharing of your Personal Data. You can opt-out using the following methods:
- Accessing your Cookie consent settings here
- By implementing the Global Privacy Control or similar control that is legally recognized by a government agency or industry standard and that complies with the CCPA. The signal issued by the control must be initiated by your browser and applies to the specific device and browser you use at the time you cast the signal. Please note this does not include Do Not Track signals.
Once you have submitted an opt-out request, we will not ask you to reauthorize the sale of your Personal Data for at least 12 months.
To our knowledge, we do not sell the Personal Data of minors under 16 years of age.
California consumers may make all other requests to access, correct, or delete pursuant to their rights under the CCPA by contacting us at privacy@vanta.com, or by mailing us at:
Vanta Inc.
Attn: Data Privacy Officer
655 Montgomery Street
San Francisco, CA 94111
Vanta will verify your request using the information associated with your account, including email address. Government identification may be required. Consumers can also designate an authorized agent to exercise these rights on their behalf.
- Data Protection Authority
Subject to applicable law, you also have the right to (i) restrict Vanta’s use of Information that constitutes your Personal Data and (ii) lodge a complaint with your local data protection authority or the Irish Data Protection Commissioner, which is Vanta’s lead supervisory authority in the European Union. If you are a resident of the European Economic Area and believe we maintain your Personal Data within the scope of the General Data Protection Regulation (GDPR), you may direct questions or complaints to privacy@vanta.com or to our lead supervisory authority:
Irish Data Protection Commissioner
Office of the Data Protection Commissioner
Canal House, Station Road, Portarlington, Co. Laois, R32 AP23, Ireland
Phone +353 57 868 4757
Fax: +353 57 868 4757
Email: info@dataprotection.ie
If you are a resident of the United Kingdom and believe we maintain your Personal Data within the scope of the applicable laws relating to personal data in the United Kingdom, you may direct questions or complaints to the UK supervisory authority, the Information Commissioner’s Office.
- Data Privacy Framework
Vanta complies with the EU-U.S. Data Privacy Framework (EU-U.S. DPF), the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF) as set forth by the U.S. Department of Commerce. Vanta has certified to the U.S. Department of Commerce that it adheres to the EU-U.S. Data Privacy Framework Principles (EU-U.S. DPF Principles) with regard to the processing of personal data received from the European Union in reliance on the EU-U.S. DPF and from the United Kingdom (and Gibraltar) in reliance on the UK Extension to the EU-U.S. DPF. Vanta has certified to the U.S. Department of Commerce that it adheres to the Swiss-U.S. Data Privacy Framework Principles (Swiss-U.S. DPF Principles) with regard to the processing of personal data received from Switzerland in reliance on the Swiss-U.S. DPF. If there is any conflict between the terms in this privacy policy and the EU-U.S. DPF Principles and/or the Swiss-U.S. DPF Principles, the Principles shall govern. To learn more about the Data Privacy Framework (DPF) program, and to view our certification, please visit https://www.dataprivacyframework.gov/.
In compliance with the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF, Vanta commits to resolve DPF Principles-related complaints about our collection and use of your personal information. EU, UK, and Swiss individuals with inquiries or complaints regarding our handling of personal data received in reliance on the EU-U.S. DPF, the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. DPF should first contact Vanta at privacy@vanta.com.
Under certain circumstances, you may invoke binding arbitration for complaints regarding DPF compliance when other dispute resolution procedures have been exhausted. Vanta has further committed to refer unresolved Data Privacy Framework complaints to JAMS ADR, an alternative dispute resolution provider located in the United States. If you do not receive timely acknowledgment of your complaint from us, or if we have not resolved your complaint, please contact or visit
https://www.jamsadr.com/dpf-dispute-resolution for more information or to file a complaint. The services of JAMS ADR are provided at no cost to you.
An individual who decides to invoke this arbitration option must take the following steps prior to initiating an arbitration claim: (1) raise the claimed violation directly with Vanta and afford us an opportunity to resolve the issue within the timeframe set forth in Section III.11(d)(i) of the Principles; (2) make use of the independent recourse mechanism under the Principles, which is at no cost to the individual; and (3) raise the issue through their Data Protection Authority to the Department of Commerce and afford the Department of Commerce an opportunity to use best efforts to resolve the issue within the timeframes set forth in the Letter from the International Trade Administration of the Department of Commerce, at no cost to the individual. This arbitration option may not be invoked if the individual’s same claimed violation of the Principles (1) has previously been subject to binding arbitration; (2) was the subject of a final judgment entered in a court action to which the individual was a party; or (3) was previously settled by the parties.
In addition, this option may not be invoked if an EU Data Protection Authority or the Commissioner (1) has authority under Sections III.5 or III.9 of the Principles; or (2) has the authority to resolve the claimed violation directly with Vanta. A DPA’s, or the Commissioner's authority to resolve the same claim against an EU, Swiss, or UK data controller does not alone preclude invocation of this arbitration option against a different legal entity not bound by the DPA or Commissioner's authority.
The Federal Trade Commission (FTC) has jurisdiction over Vanta’s compliance with the EU-U.S. Data Privacy Framework (EU-U.S. DPF) and the UK Extension to the EU-U.S. DPF, and the Swiss-U.S. Data Privacy Framework (Swiss-U.S. DPF).
In the context of an onward transfer, Vanta has responsibility for the processing of personal information it receives under the Data Privacy Framework and subsequently transfers to a third party acting as an agent on its behalf. Vanta shall remain liable under the Principles if its agent processes such personal information in a manner inconsistent with the Principles, unless we prove that we are not responsible for the event giving rise to the damage.
While Vanta is a Data Privacy Framework participant, Vanta does not rely on Data Privacy Framework in order to lawfully transfer data from non-US locations into the US.
- Contacting Vanta
Please also feel free to contact Vanta if you have any questions about this Privacy Policy or Vanta’s practices, or if you are seeking to exercise any of your statutory rights. Vanta will respond within a timeframe that is compliant with all applicable regulations
You may contact us at privacy@vanta.com or at our mailing address below:
Vanta Inc.
Attn: Data Privacy Officer
655 Montgomery Street
San Francisco, CA 94111
