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How can GDPR compliance software make a difference for your business?

How can GDPR compliance software make a difference for your business?

Since the dawn of the web, advancing technology has opened countless doors for businesses of all sizes. Most business owners and executives today would never have dreamed in the 1980s that they could one day reach a global customer base with a tap of a screen. Of course, along with these new opportunities have come new challenges, including complying with critical regulations and standards.


One of the most critical regulations is to comply with is GDPR, which can take time and resources that may not be easy for your business to take on. If you’re looking for a way to make your compliance process smoother, GDPR compliance software could be the key.

What is GDPR compliance software?

GDPR compliance software is an emerging technology designed to automatically assess your compliance. The tool scans your system, taking stock of your data collection practices, opt-in requirements, and more. In the process, it checks off its own checklist of requirements for GDPR compliance.


From there, the platform gives you a detailed list of which GDPR requirements you meet and which ones you don’t so you have a clear to-do list to become GDPR compliant. When you’ve met all the requirements, the software’s report serves as a verification of your compliance.

Benefits of GDPR compliance software

Why should GDPR compliance software be a part of your business’s toolbox? This specialized software is an investment that can save your business time, resources, risks, and more.

1. Saves you time

Your time and the time of your team is valuable, and every minute you’re spending on your GDPR compliance is a minute you aren’t spending doing something that could grow your company’s profits. An automated GDPR compliance program can give you back dozens of hours of highly qualified technical professionals’ time.


The process of becoming GDPR compliant is already time-consuming enough, between modifying your data collection processes, drawing up necessary policies, retraining your staff, and so on. You don’t need to add hours of time going through checklists and investigating the depths of your website or app if you have GDPR software handling this part of the process.

2. Saves you resources

There are a few ways to go with your GDPR compliance. You could hand the responsibility to your in-house technical staff, who may be learning about GDPR compliance on the job. After all, the law has only been active and enforced for about three years, so most technical professionals will have set up GDPR compliant systems once before if at all. When you take this DIY approach, you run the risk of costly mistakes.


The next option is to hire an outside GDPR compliance consultant. These professionals have dedicated experience in this one specialty, so you can rest assured that your compliance will be accurate and thorough. But, of course, these consultants’ fees can be high because they’re so specialized.


GDPR maintenance software allows you to split the difference. You’re less likely to need a specialized consultant, but your in-house team also has a tool that ensures they aren’t missing anything in making your business compliant.

3. Lowers your risk for hefty fines

GDPR compliance is a high-stakes task because the fines for violations are incredibly high. For even minor violations, you could be fined €10 million or 2% of your total annual global turnover, whichever is higher. Serious violations carry double the penalty: €20 million or 4% of your global annual turnover.


GDPR software lowers your risk of unintentionally violating GDPR and finding yourself with a multi-million-dollar fine. Protecting your business from this level of risk is enough to make the investment in GDPR software worth your while.

4. Provides ongoing compliance maintenance

GDPR software is useful for setting up your business for compliance the first time because it directs you to the areas that need attention. It’s also useful, though, for making sure your business stays compliant despite any updates or adjustments you make in the future.


An automated GDPR compliance platform can scan your system on a regular basis with no added work on your part, looking for any ways you may have fallen out of compliance since your last scan. If updates to your site or app have disrupted your compliance, the automated platform will alert you to the problem so you can address it right away and avoid potential fines.

  1. Enhancing trust and credibility

GDPR compliance isn’t just something you need to avoid legal fines. When you start engaging with new vendors, partners, or other stakeholders, they’re likely to request proof that you’re complying with all the necessary regulations, requirements, and safety standards. GDPR will probably be on that list.


When you use GDPR software, you’ll receive a report from the software showing that you’re compliant in every requirement. This provides clear proof to stakeholders that you’re taking the necessary precautions and, overall, that your business is a well-run operation led by professionals who know what they’re doing.



Add GDPR to your toolbox

Get GDPR compliant

Your GDPR compliance checklist

8 Facts about GDPR compliance you need to know



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Access Review Stage Content / Functionality
Across all stages
  • Easily create and save a new access review at a point in time
  • View detailed audit evidence of historical access reviews
Setup access review procedures
  • Define a global access review procedure that stakeholders can follow, ensuring consistency and mitigation of human error in reviews
  • Set your access review frequency (monthly, quarterly, etc.) and working period/deadlines
Consolidate account access data from systems
  • Integrate systems using dozens of pre-built integrations, or “connectors”. System account and HRIS data is pulled into Vanta.
  • Upcoming integrations include Zoom and Intercom (account access), and Personio (HRIS)
  • Upload access files from non-integrated systems
  • View and select systems in-scope for the review
Review, approve, and deny user access
  • Select the appropriate systems reviewer and due date
  • Get automatic notifications and reminders to systems reviewer of deadlines
  • Automatic flagging of “risky” employee accounts that have been terminated or switched departments
  • Intuitive interface to see all accounts with access, account accept/deny buttons, and notes section
  • Track progress of individual systems access reviews and see accounts that need to be removed or have access modified
  • Bulk sort, filter, and alter accounts based on account roles and employee title
Assign remediation tasks to system owners
  • Built-in remediation workflow for reviewers to request access changes and for admin to view and manage requests
  • Optional task tracker integration to create tickets for any access changes and provide visibility to the status of tickets and remediation
Verify changes to access
  • Focused view of accounts flagged for access changes for easy tracking and management
  • Automated evidence of remediation completion displayed for integrated systems
  • Manual evidence of remediation can be uploaded for non-integrated systems
Report and re-evaluate results
  • Auditor can log into Vanta to see history of all completed access reviews
  • Internals can see status of reviews in progress and also historical review detail

PCI Compliance Selection Guide

Determine Your PCI Compliance Level

If your organization processes, stores, or transmits cardholder data, you must comply with the Payment Card Industry Data Security Standard (PCI DSS), a global mandate created by major credit card companies. Compliance is mandatory for any business that accepts credit card payments.

When establishing strategies for implementing and maintaining PCI compliance, your organization needs to understand what constitutes a Merchant or Service Provider, and whether a Self Assessment Questionnaire (SAQ) or Report on Compliance (ROC) is most applicable to your business.

Answer a few short questions and we’ll help identify your compliance level.

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Does your business offer services to customers who are interested in your level of PCI compliance?

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Identify your PCI SAQ or ROC level

The PCI Security Standards Council has established the below criteria for Merchant and Service Provider validation. Use these descriptions to help determine the SAQ or ROC that best applies to your organization.

Good news! Vanta supports all of the following compliance levels:

SAQ A

A SAQ A is required for Merchants that do not require the physical presence of a credit card (like an eCommerce, mail, or telephone purchase). This means that the Merchant’s business has fully outsourced all cardholder data processing to PCI DSS compliant third party Service Providers, with no electronic storage, processing, or transmission of any cardholder data on the Merchant’s system or premises.

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SAQ A-EP

A SAQ A-EP is similar to a SAQ A, but is a requirement for Merchants that don't receive cardholder data, but control how cardholder data is redirected to a PCI DSS validated third-party payment processor.

Learn more about eCommerce PCI

SAQ D
for service providers

A SAQ D includes over 200 requirements and covers the entirety of PCI DSS compliance. If you are a Service Provider, a SAQ D is the only SAQ you’re eligible to complete.

Use our PCI checklist

ROC
Level 1 for service providers

A Report on Compliance (ROC) is an annual assessment that determines your organization’s ability to protect cardholder data. If you’re a Merchant that processes over six million transactions annually or a Service Provider that processes more than 300,000 transactions annually, your organization is responsible for both a ROC and an Attestation of Compliance (AOC).

Automate your ROC and AOC

Download this checklist for easy reference

Questions?

Learn more about how Vanta can help. You can also find information on PCI compliance levels at the PCI Security Standards Council website or by contacting your payment processing partner.

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