The Health Insurance Portability and Accountability Act (HIPAA) is a federal regulation that applies to covered entities, such as healthcare providers, health plans, and clearinghouses, and the business associates that handle protected health information (PHI) on their behalf.
To achieve compliance, organizations must implement and continuously manage complex and interpretive administrative, physical, and technical safeguards, which can be time-consuming. Capable HIPAA compliance management software can ease the burden on security and compliance teams. It can automate repetitive processes, reducing manual effort and making workflows more predictable.
Organizations should also consider how upcoming HIPAA requirements could affect their software needs. The U.S. Department of Health and Human Services (HHS) has proposed the first major modification of the HIPAA Security Rule since the 2013 HIPAA Omnibus Rule. The proposed rule would eliminate the distinction between ‘required’ and ‘addressable’ implementation specifications entirely, making nearly all safeguards, including multi-factor authentication (MFA) and encryption of ePHI, required with limited exceptions. While the final rule's timing remains uncertain, the proposed changes suggest that compliance workflows could become more demanding.
In this buyer’s guide, we’ll explore:
- Key features to consider in HIPAA compliance software solutions
- Tips for choosing the right software
- Implementation best practices
What is HIPAA compliance software?
HIPAA compliance software is a dedicated solution designed to help organizations meet HIPAA requirements and maintain compliance by streamlining tasks, automating certain safeguards, and improving visibility into risks and gaps.
Software solutions are incredibly helpful for HIPAA compliance because the regulation does not provide enough actionable guidance on implementing various physical, technical, and administrative standards to protect PHI. Many top HIPAA compliance solutions address the underlying uncertainty of HIPAA by translating broad provisions into clear policies, procedures, and workflows.
Compliance software can also prove useful during the regulatory review following an incident. Under the 2021 HITECH Act amendment, the HHS Office for Civil Rights (OCR) must consider whether an organization can demonstrate that “recognized security practices” were in place for the 12 months before an incident when determining penalties, audit scope, and remedies. Documented, continuously operating safeguards can help demonstrate that the necessary security practices were in place. In fact, the OCR has already reduced at least one penalty by 20% based on its consideration of recognized security practices. In such scenarios, compliance software can help demonstrate that your HIPAA practices were active and consistent through tangible evidence, since it provides access to ongoing logs, policies, and monitoring records. That said, recognized security practices do not provide a safe harbor from HIPAA enforcement.
{{cta_withimage13="/cta-modules"}} | HIPAA compliance checklist
8 key features to look for in a HIPAA compliance software
When choosing your compliance software, focus on solutions that either offer out-of-the-box HIPAA support or can be easily customized to map the relevant requirements.
“Top-tier HIPAA compliance software doesn’t take a one-size-fits-all approach—it adapts to the unique requirements of covered entities, like healthcare providers and insurers, as well as business associates. Each category comes with distinct considerations, and your solution should reflect that nuance.”
Eight non-negotiable features to consider include:
- Risk assessment and management: Prioritize tools that help teams conduct the risk analysis required under HIPAA. According to the Vanta HIPAA Violation report, skipping company-wide risk assessments is one of the top reasons behind HIPAA missteps. Quality HIPAA software can speed up these assessments, helping reduce the manual load involved.
- Stakeholder training tracking: Look for solutions that help organize HIPAA-specific employee training programs and track completion rates.
- Customizable policies: High-quality compliance solutions offer pre-built, comprehensive policy templates that responsible business functions can further customize.
- Audit readiness tracking: You may want tools that track audit readiness by flagging incomplete documentation or steering teams toward gap remediation areas.
- Real-time monitoring: See if the solution has a centralized dashboard for continuous compliance monitoring that helps you identify gaps in real time and plan for data-backed remediation measures.
- Automated evidence and documentation collection: Evidence management is easier with the right tools as they collect logs, training records, and policy version histories in one place and build a comprehensive audit trail.
- Business associate management: Centralized management tools for business associate agreements (BAAs) and vendor risk assessments help with third-party oversight under HIPAA.
- Integration with existing systems: API connections unify disparate security workflows and enable seamless compliance automation.
However, not every feature carries equal weight.
“Buyers tend to overvalue broad control libraries and pre-mapped framework counts, which look promising but rarely translate to audit outcomes.
Undervalued features include depth of continuous monitoring for HIPAA Security Rule technical safeguards, quality of BAA lifecycle management, and support for risk analysis, which OCR treats as foundational in enforcement actions. You should also factor in the operational cost of evidence collection over time, since automated, recurring evidence gathering beats a broader but shallower framework catalog.”
Additionally, account for the requirements that could follow after the HHS’s proposed overhaul of the HIPAA Security Rule takes effect. Multi-factor authentication and encryption of ePHI would become mandatory, with limited exceptions, rather than “addressable.” You could also see new requirements such as technology asset inventories, network mapping, and regular testing of controls.
While the final rule’s timing is uncertain, federal agendas currently point to 2027, which could be sooner than some organizations might expect. Choose software that already supports MFA and encryption verification, asset inventories, and control-testing cadence, so potential regulatory updates could be addressed through simple configurations rather than re-procurement.
5 tips for selecting the right HIPAA compliance solution
Here are five tips to keep in mind during HIPAA compliance software comparison:
1. Determine your organizational needs
Consider your organization’s HIPAA compliance needs based on how it handles PHI. The scope of HIPAA obligations differs slightly for covered entities and business associates, so clarifying your role will help you narrow down the needed functionalities.
For instance, if your organization is a business associate that supports covered entities by providing cloud-based services or handling PHI on their behalf, you primarily need to focus on the Security Rule and Breach Notification Rule. This means your software solution should include features that strengthen your security posture and provide clear guidance for incident response and breach notification procedures. For HIPAA, the tool must clearly organize compliance requirements and provide the ability to customize risk, vendor risk, and control-level modules.
“Covered entities evaluate software primarily through the lens of patient-facing risk, Breach Notification Rule readiness, and their obligation to oversee the business associates they engage. Business associates, on the other hand, prioritize demonstrating safeguards to the covered entities they serve, since they’re the ones being scrutinized during due diligence. That’s why covered entities should look for platforms that are strong in downstream vendor oversight and BAA management, while business associates can look for platforms that help them quickly demonstrate compliance and withstand increasingly rigorous security reviews during sales cycles.”
2. Find a maturity level match
Due to HIPAA’s comprehensive and flexible nature, the market offers different solutions for organizations of various sizes and maturity levels. For instance, some compliance tools cater only to smaller organizations just beginning to organize their HIPAA program, and offer more guidance, resources, and structure.
On the other hand, legacy solutions may only focus on mature security teams and won’t roll out much beyond automation, integration, and scalability. That’s why many HIPAA tools may not be a direct fit for your organization for reasons such as:
- Excessive orientation toward the Privacy Rule or another particular rule
- Inadequate technical safeguards, like encryption methods
- Limited policy customization options
While legacy software usually comes with a proven track record of effective compliance, it may address HIPAA updates and compliance gaps more slowly. Newer solutions are more agile and tend to adapt faster, making it easier to stay aligned with HIPAA requirements. Many modern HIPAA solutions are scalable and that can work for both small and large teams.
Another factor to evaluate on your HIPAA compliance software checklist is platform type. Consider what type of platform will support your workflow more efficiently:
- Healthcare-native tools built around provider workflows
- Multi-framework platforms designed for companies that need HIPAA alongside frameworks such as SOC 2 and ISO 27001
Healthcare-native tools are suitable for organizations whose primary objective is HIPAA compliance. However, if you're a health-tech company or business associate selling into healthcare, a multi-framework platform is more viable. You’ll be able to reuse the same controls, evidence, and integrations across other frameworks your buyers ask for.
“A healthcare-native compliance platform may fit best when HIPAA is the sole obligation, with workflows built around PHI handling and BAA management. A multi-framework platform becomes more valuable when HIPAA sits alongside SOC 2, ISO 27001, HITRUST, or state privacy laws, since the real cost is maintaining overlapping evidence without duplicating work.”
3. Review integration capabilities
Robust integrations are essential for automating and streamlining HIPAA workflows. Review your existing tech stack and identify which software your HIPAA compliance solution must integrate with smoothly to make evidence collection and management easier.
Most users would want their HIPAA compliance software integrated with third-party tools like:
- Data management programs associated with electronic medical records (EMRs)
- Communication apps
- Hosting services such as AWS or Azure
Some users may undervalue integrations in favor of other compliance-friendly features. Still, a solution that integrates well with your current tech stack can pay off in the long run because it enhances real-time data accuracy, especially when you’re aiming for audit readiness.
{{cta_withimage39="/cta-blocks"}} | The Healthcare compliance checklist
4. Evaluate the cost-to-feature ratio
HIPAA compliance software is a long-term investment, so the solution’s pricing structure and capabilities should align with your business goals, especially if you’re planning to scale.
Before committing to a solution, carefully evaluate its cost-to-feature ratio to see if it delivers meaningful value to your team. Some HIPAA compliance software vendors may bundle HIPAA with other compliance suites that drive up the costs without providing equivalent value. You should also consider the effective ownership cost of a solution and whether the quoted price excludes hidden fees like licensing or setup charges.
5. Assess automation and monitoring capabilities
Once you’ve implemented safeguards that meet HIPAA standards, it’s essential to maintain alignment by regularly conducting workflows such as:
- Risk assessments
- Security audits
- Evidence and documentation collection
Seek out solutions that offer continuous monitoring alongside automation. Together, these features will minimize the reliance on point-in-time information and let you address gaps quickly.
Keep in mind that compliance software can streamline your HIPAA program, but it can’t replace the processes needed to maintain compliance. These tools are most effective when they identify gaps and risks and help teams remediate them. Even the best solutions enhance and support a compliance program rather than replace it.
Leading compliance solutions such as Vanta strengthens your overall program by operationalizing HIPAA alongside the other frameworks you manage. For example, its continuous control monitoring can map a single piece of evidence to HIPAA Security Rule safeguards, SOC 2 Trust Services Criteria, HITRUST, and ISO 27001 Annex A controls simultaneously, reducing duplicative work. It also integrates third-party risk management and connects it with BAA tracking, so third-party risk doesn’t have to become a separate workflow.
Best practices for implementing HIPAA compliance software
Integrating compliance software into an organization's workflows usually takes anywhere from a few days to several weeks. Here are some best practices to support a smooth rollout:
- Prepare your existing network infrastructure: New technologies can introduce vulnerabilities if they don’t integrate with your existing systems, such as firewalls, identity providers, and data storage solutions. Ensure there are no conflicts with the infrastructure.
- Secure and back up sensitive data: No matter how good the software, implementation may cause data loss due to unpredictable issues. Back up your electronic PHI (ePHI) and documentation to avoid such risks.
- Train staff on software use: Train the stakeholders who will regularly interact with the solution on how to navigate and use it for alignment with HIPAA.
- Monitor software performance and impact: Monitor and document the software’s performance and impact on daily operations to ensure its effectiveness and proactively detect blocks.
- Run feedback loops: Schedule regular assessments and staff interviews to ensure the settings and user roles are up to date and function as intended.
{{cta_withimage13="/cta-modules"}} | HIPAA compliance checklist
Why Vanta is the best HIPAA compliance solution
Vanta is the #1 agentic trust management platform that helps organizations achieve HIPAA compliance with built-in resources and prescriptive guidance. It’s one of the best HIPAA compliance solutions on the market because of its broad coverage and intuitive AI, automation, and reporting functionalities.
Depending on your tech stack, Vanta can automate a significant portion of your HIPAA workflows, reducing manual effort across processes. It can support access reviews related to systems that handle PHI, which can be useful for internal monitoring and audits.
Other prominent features include:
- Adaptive HIPAA scoping
- Centralized user access monitoring
- Unified dashboard for tracking
- Automated evidence collection through 400+ integrations
- Built-in governance and training solutions
- Auditor-reviewed templates for policy making
- AI-powered automatic control mapping, policy importing and summaries, and remediation—and more
Vanta is designed to be scalable and agile, so it can support both growing and mature security teams. It offers 35+ standards and regulations, both standalone and as a package, so you can build your custom compliance solution.
Schedule a custom demo of the HIPAA product for a tailored walkthrough.
{{cta_simple18="/cta-modules"}} | HIPAA product page
FAQs
Does using compliance software make you HIPAA compliant?
Using compliance software doesn’t make you HIPAA compliant, but it streamlines and evidences a compliance program by automating monitoring, evidence collection, and documentation. Compliance itself comes from the safeguards, policies, and training your organization operates.
Is there an official HIPAA certification for software or organizations?
No. HHS does not certify or endorse any software, vendor, or organization as “HIPAA compliant.” Compliance is an ongoing obligation, and third-party “HIPAA certified” seals are unofficial. During HIPAA software comparison, focus on capabilities, not certification claims.
Do business associates need HIPAA compliance software?
Business associates are directly liable under the Security Rule and Breach Notification Rule. While it’s not mandatory to have compliance software, using such a platform helps them implement safeguards, manage business associate agreements (BAAs), and prove their posture to the covered entities they serve.
How will the proposed HIPAA Security Rule update affect software selection?
The proposed HIPAA Security Rule overhaul would make multi-factor authentication (MFA) and encryption mandatory and add requirements such as asset inventories and regular control testing. The HIPAA Security Rule update isn't final, and current federal agendas point to 2027. Choosing software with these capabilities today will help you adapt to meet the proposed requirements without switching platforms or starting a new procurement cycle.
Vanta is not a law firm, and this article does not constitute or contain legal advice or create an attorney-client relationship. When determining your obligations and compliance with respect to relevant laws and regulations, you should consult a licensed attorney.
Streamlining HIPAA compliance
How to choose HIPAA compliance software: A buyer's guide
Streamlining HIPAA compliance
Looking to streamline the work for HIPAA compliance?
The Health Insurance Portability and Accountability Act (HIPAA) is a federal regulation that applies to covered entities, such as healthcare providers, health plans, and clearinghouses, and the business associates that handle protected health information (PHI) on their behalf.
To achieve compliance, organizations must implement and continuously manage complex and interpretive administrative, physical, and technical safeguards, which can be time-consuming. Capable HIPAA compliance management software can ease the burden on security and compliance teams. It can automate repetitive processes, reducing manual effort and making workflows more predictable.
Organizations should also consider how upcoming HIPAA requirements could affect their software needs. The U.S. Department of Health and Human Services (HHS) has proposed the first major modification of the HIPAA Security Rule since the 2013 HIPAA Omnibus Rule. The proposed rule would eliminate the distinction between ‘required’ and ‘addressable’ implementation specifications entirely, making nearly all safeguards, including multi-factor authentication (MFA) and encryption of ePHI, required with limited exceptions. While the final rule's timing remains uncertain, the proposed changes suggest that compliance workflows could become more demanding.
In this buyer’s guide, we’ll explore:
- Key features to consider in HIPAA compliance software solutions
- Tips for choosing the right software
- Implementation best practices
What is HIPAA compliance software?
HIPAA compliance software is a dedicated solution designed to help organizations meet HIPAA requirements and maintain compliance by streamlining tasks, automating certain safeguards, and improving visibility into risks and gaps.
Software solutions are incredibly helpful for HIPAA compliance because the regulation does not provide enough actionable guidance on implementing various physical, technical, and administrative standards to protect PHI. Many top HIPAA compliance solutions address the underlying uncertainty of HIPAA by translating broad provisions into clear policies, procedures, and workflows.
Compliance software can also prove useful during the regulatory review following an incident. Under the 2021 HITECH Act amendment, the HHS Office for Civil Rights (OCR) must consider whether an organization can demonstrate that “recognized security practices” were in place for the 12 months before an incident when determining penalties, audit scope, and remedies. Documented, continuously operating safeguards can help demonstrate that the necessary security practices were in place. In fact, the OCR has already reduced at least one penalty by 20% based on its consideration of recognized security practices. In such scenarios, compliance software can help demonstrate that your HIPAA practices were active and consistent through tangible evidence, since it provides access to ongoing logs, policies, and monitoring records. That said, recognized security practices do not provide a safe harbor from HIPAA enforcement.
{{cta_withimage13="/cta-modules"}} | HIPAA compliance checklist
8 key features to look for in a HIPAA compliance software
When choosing your compliance software, focus on solutions that either offer out-of-the-box HIPAA support or can be easily customized to map the relevant requirements.
“Top-tier HIPAA compliance software doesn’t take a one-size-fits-all approach—it adapts to the unique requirements of covered entities, like healthcare providers and insurers, as well as business associates. Each category comes with distinct considerations, and your solution should reflect that nuance.”
Eight non-negotiable features to consider include:
- Risk assessment and management: Prioritize tools that help teams conduct the risk analysis required under HIPAA. According to the Vanta HIPAA Violation report, skipping company-wide risk assessments is one of the top reasons behind HIPAA missteps. Quality HIPAA software can speed up these assessments, helping reduce the manual load involved.
- Stakeholder training tracking: Look for solutions that help organize HIPAA-specific employee training programs and track completion rates.
- Customizable policies: High-quality compliance solutions offer pre-built, comprehensive policy templates that responsible business functions can further customize.
- Audit readiness tracking: You may want tools that track audit readiness by flagging incomplete documentation or steering teams toward gap remediation areas.
- Real-time monitoring: See if the solution has a centralized dashboard for continuous compliance monitoring that helps you identify gaps in real time and plan for data-backed remediation measures.
- Automated evidence and documentation collection: Evidence management is easier with the right tools as they collect logs, training records, and policy version histories in one place and build a comprehensive audit trail.
- Business associate management: Centralized management tools for business associate agreements (BAAs) and vendor risk assessments help with third-party oversight under HIPAA.
- Integration with existing systems: API connections unify disparate security workflows and enable seamless compliance automation.
However, not every feature carries equal weight.
“Buyers tend to overvalue broad control libraries and pre-mapped framework counts, which look promising but rarely translate to audit outcomes.
Undervalued features include depth of continuous monitoring for HIPAA Security Rule technical safeguards, quality of BAA lifecycle management, and support for risk analysis, which OCR treats as foundational in enforcement actions. You should also factor in the operational cost of evidence collection over time, since automated, recurring evidence gathering beats a broader but shallower framework catalog.”
Additionally, account for the requirements that could follow after the HHS’s proposed overhaul of the HIPAA Security Rule takes effect. Multi-factor authentication and encryption of ePHI would become mandatory, with limited exceptions, rather than “addressable.” You could also see new requirements such as technology asset inventories, network mapping, and regular testing of controls.
While the final rule’s timing is uncertain, federal agendas currently point to 2027, which could be sooner than some organizations might expect. Choose software that already supports MFA and encryption verification, asset inventories, and control-testing cadence, so potential regulatory updates could be addressed through simple configurations rather than re-procurement.
5 tips for selecting the right HIPAA compliance solution
Here are five tips to keep in mind during HIPAA compliance software comparison:
1. Determine your organizational needs
Consider your organization’s HIPAA compliance needs based on how it handles PHI. The scope of HIPAA obligations differs slightly for covered entities and business associates, so clarifying your role will help you narrow down the needed functionalities.
For instance, if your organization is a business associate that supports covered entities by providing cloud-based services or handling PHI on their behalf, you primarily need to focus on the Security Rule and Breach Notification Rule. This means your software solution should include features that strengthen your security posture and provide clear guidance for incident response and breach notification procedures. For HIPAA, the tool must clearly organize compliance requirements and provide the ability to customize risk, vendor risk, and control-level modules.
“Covered entities evaluate software primarily through the lens of patient-facing risk, Breach Notification Rule readiness, and their obligation to oversee the business associates they engage. Business associates, on the other hand, prioritize demonstrating safeguards to the covered entities they serve, since they’re the ones being scrutinized during due diligence. That’s why covered entities should look for platforms that are strong in downstream vendor oversight and BAA management, while business associates can look for platforms that help them quickly demonstrate compliance and withstand increasingly rigorous security reviews during sales cycles.”
2. Find a maturity level match
Due to HIPAA’s comprehensive and flexible nature, the market offers different solutions for organizations of various sizes and maturity levels. For instance, some compliance tools cater only to smaller organizations just beginning to organize their HIPAA program, and offer more guidance, resources, and structure.
On the other hand, legacy solutions may only focus on mature security teams and won’t roll out much beyond automation, integration, and scalability. That’s why many HIPAA tools may not be a direct fit for your organization for reasons such as:
- Excessive orientation toward the Privacy Rule or another particular rule
- Inadequate technical safeguards, like encryption methods
- Limited policy customization options
While legacy software usually comes with a proven track record of effective compliance, it may address HIPAA updates and compliance gaps more slowly. Newer solutions are more agile and tend to adapt faster, making it easier to stay aligned with HIPAA requirements. Many modern HIPAA solutions are scalable and that can work for both small and large teams.
Another factor to evaluate on your HIPAA compliance software checklist is platform type. Consider what type of platform will support your workflow more efficiently:
- Healthcare-native tools built around provider workflows
- Multi-framework platforms designed for companies that need HIPAA alongside frameworks such as SOC 2 and ISO 27001
Healthcare-native tools are suitable for organizations whose primary objective is HIPAA compliance. However, if you're a health-tech company or business associate selling into healthcare, a multi-framework platform is more viable. You’ll be able to reuse the same controls, evidence, and integrations across other frameworks your buyers ask for.
“A healthcare-native compliance platform may fit best when HIPAA is the sole obligation, with workflows built around PHI handling and BAA management. A multi-framework platform becomes more valuable when HIPAA sits alongside SOC 2, ISO 27001, HITRUST, or state privacy laws, since the real cost is maintaining overlapping evidence without duplicating work.”
3. Review integration capabilities
Robust integrations are essential for automating and streamlining HIPAA workflows. Review your existing tech stack and identify which software your HIPAA compliance solution must integrate with smoothly to make evidence collection and management easier.
Most users would want their HIPAA compliance software integrated with third-party tools like:
- Data management programs associated with electronic medical records (EMRs)
- Communication apps
- Hosting services such as AWS or Azure
Some users may undervalue integrations in favor of other compliance-friendly features. Still, a solution that integrates well with your current tech stack can pay off in the long run because it enhances real-time data accuracy, especially when you’re aiming for audit readiness.
{{cta_withimage39="/cta-blocks"}} | The Healthcare compliance checklist
4. Evaluate the cost-to-feature ratio
HIPAA compliance software is a long-term investment, so the solution’s pricing structure and capabilities should align with your business goals, especially if you’re planning to scale.
Before committing to a solution, carefully evaluate its cost-to-feature ratio to see if it delivers meaningful value to your team. Some HIPAA compliance software vendors may bundle HIPAA with other compliance suites that drive up the costs without providing equivalent value. You should also consider the effective ownership cost of a solution and whether the quoted price excludes hidden fees like licensing or setup charges.
5. Assess automation and monitoring capabilities
Once you’ve implemented safeguards that meet HIPAA standards, it’s essential to maintain alignment by regularly conducting workflows such as:
- Risk assessments
- Security audits
- Evidence and documentation collection
Seek out solutions that offer continuous monitoring alongside automation. Together, these features will minimize the reliance on point-in-time information and let you address gaps quickly.
Keep in mind that compliance software can streamline your HIPAA program, but it can’t replace the processes needed to maintain compliance. These tools are most effective when they identify gaps and risks and help teams remediate them. Even the best solutions enhance and support a compliance program rather than replace it.
Leading compliance solutions such as Vanta strengthens your overall program by operationalizing HIPAA alongside the other frameworks you manage. For example, its continuous control monitoring can map a single piece of evidence to HIPAA Security Rule safeguards, SOC 2 Trust Services Criteria, HITRUST, and ISO 27001 Annex A controls simultaneously, reducing duplicative work. It also integrates third-party risk management and connects it with BAA tracking, so third-party risk doesn’t have to become a separate workflow.
Best practices for implementing HIPAA compliance software
Integrating compliance software into an organization's workflows usually takes anywhere from a few days to several weeks. Here are some best practices to support a smooth rollout:
- Prepare your existing network infrastructure: New technologies can introduce vulnerabilities if they don’t integrate with your existing systems, such as firewalls, identity providers, and data storage solutions. Ensure there are no conflicts with the infrastructure.
- Secure and back up sensitive data: No matter how good the software, implementation may cause data loss due to unpredictable issues. Back up your electronic PHI (ePHI) and documentation to avoid such risks.
- Train staff on software use: Train the stakeholders who will regularly interact with the solution on how to navigate and use it for alignment with HIPAA.
- Monitor software performance and impact: Monitor and document the software’s performance and impact on daily operations to ensure its effectiveness and proactively detect blocks.
- Run feedback loops: Schedule regular assessments and staff interviews to ensure the settings and user roles are up to date and function as intended.
{{cta_withimage13="/cta-modules"}} | HIPAA compliance checklist
Why Vanta is the best HIPAA compliance solution
Vanta is the #1 agentic trust management platform that helps organizations achieve HIPAA compliance with built-in resources and prescriptive guidance. It’s one of the best HIPAA compliance solutions on the market because of its broad coverage and intuitive AI, automation, and reporting functionalities.
Depending on your tech stack, Vanta can automate a significant portion of your HIPAA workflows, reducing manual effort across processes. It can support access reviews related to systems that handle PHI, which can be useful for internal monitoring and audits.
Other prominent features include:
- Adaptive HIPAA scoping
- Centralized user access monitoring
- Unified dashboard for tracking
- Automated evidence collection through 400+ integrations
- Built-in governance and training solutions
- Auditor-reviewed templates for policy making
- AI-powered automatic control mapping, policy importing and summaries, and remediation—and more
Vanta is designed to be scalable and agile, so it can support both growing and mature security teams. It offers 35+ standards and regulations, both standalone and as a package, so you can build your custom compliance solution.
Schedule a custom demo of the HIPAA product for a tailored walkthrough.
{{cta_simple18="/cta-modules"}} | HIPAA product page
FAQs
Does using compliance software make you HIPAA compliant?
Using compliance software doesn’t make you HIPAA compliant, but it streamlines and evidences a compliance program by automating monitoring, evidence collection, and documentation. Compliance itself comes from the safeguards, policies, and training your organization operates.
Is there an official HIPAA certification for software or organizations?
No. HHS does not certify or endorse any software, vendor, or organization as “HIPAA compliant.” Compliance is an ongoing obligation, and third-party “HIPAA certified” seals are unofficial. During HIPAA software comparison, focus on capabilities, not certification claims.
Do business associates need HIPAA compliance software?
Business associates are directly liable under the Security Rule and Breach Notification Rule. While it’s not mandatory to have compliance software, using such a platform helps them implement safeguards, manage business associate agreements (BAAs), and prove their posture to the covered entities they serve.
How will the proposed HIPAA Security Rule update affect software selection?
The proposed HIPAA Security Rule overhaul would make multi-factor authentication (MFA) and encryption mandatory and add requirements such as asset inventories and regular control testing. The HIPAA Security Rule update isn't final, and current federal agendas point to 2027. Choosing software with these capabilities today will help you adapt to meet the proposed requirements without switching platforms or starting a new procurement cycle.
Vanta is not a law firm, and this article does not constitute or contain legal advice or create an attorney-client relationship. When determining your obligations and compliance with respect to relevant laws and regulations, you should consult a licensed attorney.
Explore more HIPAA articles
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