Streamlining SOC 2 compliance
Who is responsible for SOC 2?
Most people think of SOC 2 as a technical or engineering project, and in part, this is true. SOC 2 controls are built around protecting your data, and many of those controls involve creating and maintaining electronic or code-based barriers that keep your data away from unsafe hands. However, data security doesn’t only exist in cyberspace.
Through our years of working with businesses on their SOC 2 reporting, we’ve noticed that this common misconception tends to slow down and delay the reporting process. We often see businesses that don’t have the engineering staff they need to put the SOC 2 security controls in place, so they put off the process until they’ve carried out a lengthy talent search and hiring process. Or, they may have the engineers they need, but those engineers may be working on a higher-priority project so the SOC 2 compliance is put on hold until the current project is done.
The truth is that there are plenty of non-technical staff members that have roles to play in your SOC 2 compliance, and getting started with those tasks while you’re hiring engineers or waiting for engineers to finish other projects will allow you to get your compliance process underway so it can finish sooner.
To help your business better plan your SOC 2 compliance, we’re breaking down the roles that both technical and non-technical staff have to play.
Human resources and administrative staff
In hacking and data theft, much of the process is actually done through social engineering rather than programming or technical hacks. As a result, every employee and contractor in your business affects your information security, and that is why human resources and administrative professionals play a key part in SOC 2 compliance.
For one, these members of your team are generally responsible for employee onboarding and offboarding. Part of onboarding and offboarding needs to involve your specific security protocol for each employee. For example, you may need to set up an access control key for each employee when they join your organization, as well as teach them your security practices. When an employee leaves, that access control key must be deactivated and you may need to take other measures to keep your data secure.
Your HR and administrative teams are also responsible for developing and maintaining security policies for your SOC 2 compliance. For instance, you’ll need policies for security practices employees need to follow, policies for reporting potential data breaches, and so on. Members of your non-technical staff will need to draft these policies in addition to getting employees’ signatures to ensure that everyone is aware of and prepared to follow the policies.
Another important way HR and administrative staff take part in SOC 2 compliance is by organizing and implementing security awareness training. This training must bring your employees up to speed on common tactics used by hackers and data thieves and teach employees how to avoid these security threats.
In general, your administrative and HR staff will be spearheading the employee-focused aspects of SOC 2 compliance. Your engineering team, on the other hand, focuses on all the technical security components to prepare for your SOC 2 report.
The exact duties of your engineering team will depend on your business, your information security system, and so on. It could include implementing firewalls, establishing encoding practices, selecting and installing antivirus software, programming access controls, investigating the security of your various platform and tool integrations, and so on.
What does this breakdown of responsibilities mean?
Now that you have an understanding of how both technical professionals and certain non-technical professionals play a role in SOC 2 compliance, why does this matter? How does it impact your SOC 2 reporting process?
It means that you don’t have to wait until you have a team of security engineering specialists hired and available before you start working toward SOC 2 compliance. While you’re hiring engineers or waiting for your own engineers’ time to become available, your administrative and HR staff can be working on security policies, employee onboarding and offboarding processes, planning and organizing security awareness training, and so on.
If you’re in this stage and you’re ready to get started, the best way to jump in is to get the guidance of an automated platform.
How does Vanta simplify SOC 2 compliance?
Vanta is an automated SOC 2 compliance platform that helps you through the necessary security controls in your SOC 2 report. It assesses your system’s readiness and gives you detailed checklists of what you’ll need, and that’s just a start. In fact, Vanta can make the work easier for both technical and non-technical professionals.
For your HR and administrative staff, Vanta allows you to create custom workflows for employee onboarding and offboarding. This way, you can ensure that no security measure is missed during these workflows. You’ll also have an access control center where you can see each employee’s access at a glance, so you can make sure everyone has the permissions they need but nothing more.
Vanta helps with policy development as well. In fact, this tool includes in-depth templates for your security policies. There’s no need to start from scratch and spend hours with an attorney trying to make sure all your bases are covered.
Further yet, Vanta eases your burden with security awareness training by including detailed training plans you can easily implement. Your staff doesn’t need to invest hours into researching and designing a training program of their own or finding one elsewhere.
When it comes to your engineering team, Vanta offers straightforward help with SOC 2 compliance. The automated software scans your system for the necessary security controls and gives you a precise list of which controls you’ve already met and which ones are lacking so your engineers can cut straight to the chase.